Last week I met up with my old colleagues at a Happy Hour 2.0 in La Jolla. It was the perfect opportunity to catch up with them since I recently started a new job and to mingle with other marketers, developers, and other web people. The only drawback was that I didn’t have my new business cards or any moo cards to hand out. Fortunately, HeyStephanie.com was easy for my new friends to remember and I was able to get by with giving my email address.
Meanwhile, I still don’t have any new business cards so in the interim, I had to find a solution to my business card dilemma. Luckily, I stumbled across MyDropcard.com which lets you easily share your contact info with your phone—for free!
Once you’ve registered and entered all of your contact information at the site, you’re good to go. As if that wasn’t cool enough, you can create two separate profiles; one for business and the other for personal contacts.
When you meet someone new, simply text “drop” and their email address to “41411″ and Dropcard will deliver your contact info directly to their email. You can even add your social network profiles on your dropcard (i.e. LinkedIn) or your blog.
Dropcard also has convenient text messaging shortcuts so you don’t have to waste so much time texting. For example, you can replace the “@” symbol when typing your friend’s email address with a space and Dropcard will know what you mean. And if your friend’s email is on Gmail, even better! Text “drop” and their email address without “@gmail.com” and you’re done. For more ways to cut your text time, check out more Dropcard shortcuts here.
Not only is this handy, it sure beats carrying 100+ business cards to hand out at a conference. On top of that, soon they’ll be offering users more features (i.e. personal logo, attachments, statistics, etc.) for $4.99 a month. That might be helpful for the hardcore networkers.
So what about you? Is there a different service that you use to send contact info to colleagues through your phone? What would you do in this type of situation?
Companies encourage their hard working employees to reap the benefits of work-life balance, to go on vacation, and take a break from the office every now and then to recharge.
For some of us, getting out of the office isn’t difficult but for the 15% of workers that forfeited their vacation days last year— it is. What makes leaving the office so difficult? One answer that comes to mind is the avalanche of emails that you receive when you get back to the office. Opening your Outlook to find 50+ or even 100+ unread emails waiting for your response can be overwhelming.
Fortunately there’s HitMeLater.com, a cool website created by Philip Kaplan, that lets you hit the snooze button on your emails. Simply forward an email from your inbox to 24@hitmelater.com and they’ll resend the email to you 24 hours later.
Even more helpful, you can swap out the number 24 to any other number or day. For example, if I want an email to be sent back to me two hours later, I just forward the email to 2@hitmelater.com. How easy is that?
So the next time you feel like your drowning in a sea of emails, try HitMeLater to see if it lightens up your workload. I know I will.
Special thanks to our friends at BatchBlue for creating BatchBook, an easy-to-use CRM software, that has literally saved us hours organizing our contacts and managing our communications with partners. Not only do they have a remarkable product, excellent customer service, but they have cool t-shirts too!
Editor’s Note: I wanted to share with you the guest post I did for Maxie at IHateSoMuch for the 20SB Big Blog Swap. Maxie’s a blogoholic from Chicago and a featured blogger in Alltop’s Twenty Something. If you haven’t checked her out yet, please do - you won’t regret it.
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Ever since college, Post-It notes have been a must have in my arsenal of tools to stay organized. I could easily write myself a reminder and stick it to my monitor, mark important chapters for easy reference, and my favorite – write a quick love note to my husband and stick it to the door before he leaves for work.
Recently, I discovered Sheer Color Post-It noteswhich has literally taken my reading experience to the next level. My friend and I share marketing books with each other all the time but when I come across an important quote, I’m tempted to highlight it but can’t because it’s not my book. Now with sheer color post-it notes, I can highlight, circle, and make notes without getting reprimanded.
My dependence on these sticky square pads isn’t rare. In fact, if you run a Google search on “how to use Post-It notes,” you’ll receive thousands of results including Leon Ho’s list of Twenty Uses for a Post-It Note. How do you use your Post-It notes?
What I love most about Post-It notes is that they can be used for other activities besides reminders, planning, and brainstorming. To prove my point, you can check out the entries in the “Post-it® Notes: One Million Uses & Counting…” contest on YouTube.
Organizing my emails in Outlook is simple. Every client has a separate folder and I use the Outlook wizard to create rules so important emails don’t get caught in a spam filter or get neglected. This helps to keep my inbox free from clutter and more manageable.
What isn’t simple, is trying to organize my contacts. In fact, I’ve been searching for a contact management software that would enable me to do these three things:
Utilize tags to organize contacts
Create targeted email lists
Track conversations easily
Friends and colleagues suggested that I create an excel database or create groups in my Gmail account. Unfortunately, both suggestions wouldn’t allow me to use tags to group contacts together. Plus, tracking conversations in excel is tedious.
Fortunately, I came across Chris Brogan’s post on BatchBook.com and was floored with his review. The BatchBook features met all of my needs. I could organize contacts with tags, generate instant email lists, and track conversations instantly. My favorite features were the ability to add photos and create custom contact fields. Their plans were affordable too. In fact, I signed up for the Baby Blue account to test the waters. If I decide that I need to increase the amount of storage, users, contacts, or SuperTags - I can always upgrade later.
In the end, BatchBook was the solution to my problem. If you’re looking for a robust contact management application, I suggest you take a look at BatchBook. Below is a full breakout of features that they have to offer.
I was excited when I saw the question above on LinkedIn because I’m always interested to find out what other people are using to make their life easier at work. I’m glad I checked in on this otherwise I wouldn’t have found out about JingProject.com.
Jing allows you to capture any image on your desktop (includes adding text and arrows) and gives you the option of creating videos. Jing then gives you a link that you can share with your co-workers so they can see exactly what you see.
Now you can avoid lengthy and drawn out text tutorials with Jing. This is absolutely what I needed in the office.
Here’s a video about Jing:
So what about you? What Web 2.0 tools do you find most useful for businesses?
“i-Lighter is a cool way to highlight, grab, and save text and graphics from virtually any Web site and store it for future use.” - PC WORLD
The majority of my reading material is online and if you’re like me, the materials usually covered are articles, blogs, forums, reviews, RSS feeds and more. With all this information, I was notorious for printing pages and depleting the printer ink at home.
Now I can help the environment and my budget with i-Lighter. It’s useful and it’s free. I don’t have to print articles to highlight and I don’t waste any ink. I love it because i-Lighter gets over two hurdles with one leap. I can highlight text, tables, and images from any web page, have it organized in my account by subject, and share it with my colleagues.
In fact, earlier this month they released twitterlights. If you come across an interesting article online, use the i-Lighter to right-click and twitter it to your friends. The URL of the web page will automatically be sent as a TinyURL and your i-Light will be stored in your i-Lighter account for you to organize later.
“A mind map is a diagram used to represent words, ideas, tasks, or other items linked to and arranged radially around a central key word or idea. It is used to generate, visualize, structure, and classify ideas, and as an aid in study, organization, problem solving, decision making, and writing.” - Wikipedia
Mind maps are great when I need to get my ideas out on a page. In fact, I use mind maps exclusively to map out campaign concepts, types of medium, and prize categories before walking into and during a brainstorm meeting. I also use them for blogging concepts, story ideas, and other creative endeavors. So naturally, my notebook is filled with diagrams. Unfortunately, there are times when I map out ideas too quickly that when I go back and look at them, I don’t understand what I wrote… I had to find a way to do it better.
Just recently, I discovered mind42.com and nearly flipped out. Now I can create mind maps in my browser for free and collaborate with co-workers. I can assign icons and colors to specific nodes and best of all, I can add images too.
Here’s a quick overview of the features at mind42.com:
The opinions blogged herein represent only those of Stephanie Gulley and do not reflect those of her employer, persons or companies mentioned herein, or anyone else.
